Privacy Policy

Effective Date: June 1, 2025
Location: Washington State
Contact: kris@quartermastercounseling.com

At Quartermaster Counseling, protecting your privacy and personal information is a top priority. This privacy policy describes how your personal and health information may be collected, used, and safeguarded in compliance with the Health Insurance Portability and Accountability Act (HIPAA), Washington State laws, and professional ethical standards.

1. Information Collected

We may collect the following types of information:

  • Personal identification (e.g., name, date of birth, address, phone, email)H

  • Health history and mental health records

  • Information you voluntarily share in therapy sessions

2. How Your Information Is Used

Your information is used solely for purposes related to your care and treatment, including:

  • Assessment and diagnosis

  • Individual, couple, or family therapy

  • Coordination with other healthcare providers (with your written permission)

  • Internal record keeping and scheduling

3. Confidentiality and Exceptions

Your information is kept confidential in accordance with Washington State law and HIPAA. However, there are a few legally mandated exceptions where information may be disclosed without your consent:

  • If there is suspected child, elder, or dependent adult abuse or neglect

  • If there is a serious threat to your life or someone else’s safety

  • If court-ordered or required by law

  • If you disclose the abuse of a vulnerable person by another healthcare provider

If a disclosure must be made, we will make every effort to involve you in the process, when possible.

4. Your Rights

You have the right to:

  • Request access to your records

  • Request amendments to your records

  • Receive a copy of this privacy policy

  • Request a list of disclosures made of your health information

  • File a complaint if you believe your privacy rights have been violated

5. Communication & Technology

We offer communication by phone, secure messaging, or HIPAA-compliant telehealth platforms. Please note that email or text messaging may not be fully secure, and by choosing to use them, you accept the potential risks involved. If you prefer to avoid electronic communication, please let us know.

6. Storage & Security

Your records are stored in a secure, encrypted electronic health record (EHR) system. Only authorized individuals (your therapist and designated staff) have access to your information.

7. Changes to This Policy

We may update this policy from time to time. The most recent version will always be available on our website or upon request.

8. Questions or Concerns

If you have any questions about this policy or how your information is handled, please contact:

Kris Thompson, MA-LMFTA
Licensed by State of Washington / MG61625886
Quartermaster Counseling, PLLC
206-713-6662

kris@quartermastercounseling.com
22908 Vashon Hwy SW, Vashon Island, WA 98070